Built for the Complexity of GovCon
Every capability federal contractors need — built around compliance, audibility, and the reality of how government contracts are managed.
Executive Dashboard
What it does: Live portfolio health overview with active programs KPI block, portfolio value tracking, average CPI display, at-risk program flags, Cash Flow at Risk widget, and a recent activity feed.
Why it matters: GovCon program managers need a single screen that tells them whether their portfolio is healthy or on fire — before their customer calls.
Problem solved: Replaces the Monday morning spreadsheet consolidation ritual with real-time visibility the moment you log in.
Get started →AI-Powered EVM Engine
What it does: Real-time PV, EV, AC, CPI, SPI, CV, SV, and EAC across every active program. Multi-program EVM comparison, CPI/SPI trend forecasting, and custom date range cash flow analysis.
Why it matters: Earned Value Management is mandated on most cost-type and many fixed-price government contracts. Manual EVM in spreadsheets is error-prone and audit-unsafe.
Problem solved: Replaces disconnected EVM spreadsheets with a live, auditable baseline that updates as invoices are approved and costs are posted.
Get started →DCAA Audit Trail
What it does: Immutable, timestamped, append-only audit log for every invoice, approval, document, and system event. Billing-outside-PoP detection, invoice sequencing gap detection, DCAA readiness baseline score, DFARS/CUI acknowledgment tracking, and CMMC alignment documentation.
Why it matters: DCAA auditors require a complete, tamper-evident record of every financial decision. A single missing invoice or gap in the approval chain can trigger a findings report.
Problem solved: The audit trail is active from the moment the first contract is uploaded — no configuration required. You walk into every audit with a complete, verifiable record.
Get started →Program Intelligence
What it does: AI-generated program health insights, proactive risk signal detection, performance indicators (on track / ahead / behind), billing anomaly detection, low invoice volume alerts, and large remaining balance flags.
Why it matters: By the time a program manager notices a problem manually, the schedule slip or cost overrun has already compounded. Early detection is the difference between a corrective action and a contract default.
Problem solved: Surfaces risk signals weeks before they become reportable issues, giving program managers time to act.
Get started →Approval Workflow Engine
What it does: Internal approval workflows for invoices, documents, acquisitions, RFAs, and subcontracts. Client-configured approval thresholds by dollar amount and document type. In-app and email approval notifications. Approve or reject with comments without leaving the platform.
Why it matters: Most GovCon compliance failures trace back to approvals that happened outside the system — in email threads or hallway conversations — with no record.
Problem solved: Every approval decision is captured, timestamped, and logged to the DCAA audit trail automatically.
Get started →Delegation of Authority (DOA) Engine
What it does: Client-configured DOA rules: designated signature authority by role, approval thresholds by dollar amount and document type. DOA rules are adjustable any time from the Admin tab.
Why it matters: Federal contractors are required to have documented, enforceable delegation of authority policies. Undocumented or unenforced DOA is a DCAA finding.
Problem solved: DOA rules are configured during onboarding and enforced automatically — every approval routes to the right authority level without manual oversight.
Get started →A&R Invoicing
What it does: Invoice creation against contract ceiling, invoice status workflow (Submitted / Approved / Paid), custom invoice numbering convention, billing progress vs. contract ceiling, remaining balance tracking, invoice aging visibility, multi-contract invoice tracking, and indirect rates applied to invoice calculations.
Why it matters: Accurate, timely invoicing is the lifeblood of GovCon cash flow. Late or incorrect invoices delay payment and create audit exposure.
Problem solved: Eliminates the spreadsheet-and-email invoicing workflow and replaces it with a traceable, automated process linked directly to the audit trail.
Get started →SOP Library
What it does: Dedicated SOP storage and organization with version control — new versions auto-supersede prior versions. Search and filter by category and status. Every SOP is automatically indexed into the AI knowledge base.
Why it matters: GovCon compliance requires documented, current procedures. Outdated SOPs or SOPs stored on personal drives are a compliance liability.
Problem solved: Centralizes all SOPs, enforces version control, and makes them instantly searchable by the smart engine.
Get started →AI Knowledge Base and Document Intelligence
What it does: The smart engine reads every uploaded contract, SOP, invoice, modification, CLIN, and subcontract. Semantic search across all documents. Source citation on every answer. Document Intelligence button on every file.
Why it matters: Program teams waste hours hunting through shared drives and email for the clause, rate, or requirement they need. Every minute spent searching is a minute not spent on the mission.
Problem solved: Ask a question in plain English and receive an answer grounded in your actual documents — with the source cited.
Get started →RFA and Change Management
What it does: Request for Adjustment submission, contract modification tracking, full approval trail per modification, and change log linked to the contract record.
Why it matters: Contract modifications are among the highest-risk events in GovCon execution. An untracked mod can invalidate billing, void compliance positions, or create scope disputes.
Problem solved: Every modification is tracked, approved, and linked to both the contract record and the DCAA audit trail.
Get started →Analytics
What it does: Cash Flow Plan vs. Actual chart, portfolio CPI/SPI trend, EVM performance by program (PV/EV/AC/CPI/SPI), program spend breakdown, advanced multi-program EVM comparison, CPI/SPI trend forecasting, and custom date range cash flow analysis.
Why it matters: Portfolio-level analytics are the tools that distinguish program executives from program administrators.
Problem solved: Replaces one-off analyst requests with self-service analytics that anyone on the team can run in seconds.
Get started →Reports
What it does: Standard report generation, custom report builder, PDF and Excel export, and scheduled automated report delivery.
Why it matters: Government customers expect polished, consistent reporting. Manual report generation consumes hours that should go toward program execution.
Problem solved: Reports are generated automatically on schedule and exported in the format your customer expects.
Get started →Integrations
What it does: QuickBooks Online (OAuth), Deltek Costpoint/GovWin API, Unanet ERP API, CSV/Generic ERP manual import. Full sync of labor, costs, invoices, and project codes.
Why it matters: GovCon finance teams live in multiple systems. Manual reconciliation between ERP and program control tools is a source of errors and audit exposure.
Problem solved: Bi-directional sync eliminates manual data entry and ensures your program control data matches your accounting system.
Get started →AI Ops — Three Active Agents
What it does: DCAA Audit Trail agent (Active), EVM Engine agent (Monitoring), and Smart Ops agent (Standing By). Full automation log and audit trail of all agent activity.
Why it matters: Continuous compliance and performance monitoring cannot depend on someone remembering to run a report.
Problem solved: The three agents run continuously in the background, updating scores, flagging anomalies, and logging everything — while your team focuses on execution.
Get started →Admin and Security
What it does: Team member invites with permission levels. Role-based access: contract lead, finance lead, PM. Emergency backup contact user. 2FA/MFA enforcement (TOTP). Admin-required MFA for all users. SSO support (Okta/Azure AD) on Enterprise.
Why it matters: DoD-adjacent contractors face strict access control requirements. A single over-privileged account or missing MFA enrollment can trigger a CMMC finding.
Problem solved: RBAC, MFA, and immutable records are enforced at the platform level — not dependent on individual user behavior.
Get started →Security and Compliance
What it does: Row Level Security with multi-tenant data isolation. Immutable audit logs. CUI data handling and DFARS compliance documentation. CMMC Level 2 alignment. File malware scanning and magic byte validation. Rate limiting and brute force protection.
Why it matters: GovCon data — contracts, invoices, SOPs, modification history — is sensitive. A breach or unauthorized access can result in contract termination and DFARS violations.
Problem solved: Security is built into the platform architecture, not bolted on as an afterthought. Every tenant's data is isolated at the database row level.
Get started →Onboarding Agent — 12-Step AI-Guided Setup
What it does: Full platform tour, DOA configuration during onboarding, knowledge base setup, step-by-step contract upload walkthrough, Ask ProgramPilot in-app assistant, and DCAA readiness baseline on first login.
Why it matters: Traditional program control software requires weeks of implementation consulting. That model is incompatible with the pace of GovCon execution.
Problem solved: No implementation consultant. The onboarding agent guides every new user from zero to operational in a single session.
Get started →